APP: Craft – craft.do
If you’re managing several projects for your exec at once, this is worth a look. Notes move fluidly between quick capture and full project planning. This means you can organise everything into folders and spaces, embed tasks directly into documents and use the built-in kanban view to track where each project stands. Handy if you’re the one holding the overview across multiple workstreams and want it in one place instead of three separate apps.
APP: Apple Reminders – apple.com
Often overlooked in favour of paid task managers, this classic does more for EAs juggling their own workload alongside their executive’s than most people realise. Time-based, location-based and even message-based reminders mean you can set prompts that match how your day runs. Plus smart lists let you filter by tag, priority or due date. Shared lists make it easy to coordinate tasks with your exec or wider team at no extra cost.
ACCESSORIES: MODC – modc.com.au
If business card logistics land on your desk (ordering, reprinting and keeping details current when a title or number changes) this Brisbane-made digital card, using NFC technology, will help you sidestep that entirely. Tap it against a smartphone or scan the QR code and contact details share instantly with no app needed either end. Cards start at $129 with design support included so it’s a one-off setup rather than an ongoing admin task.
ACCESSORIES: ScanSnap iX2500 – scansnapit.com
If your exec or wider team works across multiple floors or offices, this firmware update is worth flagging to IT. ScanSnap Go lets any iX2500 unit recognise a user’s personal scan settings just by holding their smartphone near it, so the same profile and destinations follow them between desks without you needing to set each one up individually. Useful for hot-desking and shared workspace arrangements. Update via the ScanSnap Home app.
ACCESSORIES: Flowtica Scribe – flowtica.ai
For EAs who sit in on meetings, and produce accurate notes and action items afterwards, this could save real time. It’s a refillable pen that records audio while you write, syncing to an app that generates transcripts and summaries – a button on the pen lets you flag key moments as they happen. One thing to check first: the recording light is subtle, so confirm what consent you need before using it in a meeting, particularly with external attendees.
